Personal Assistant

We specialise in the recruitment of high quality candidates in the Administrative sector. We have an excellent opportunity for Personal Assistant PA / Administrator to join a growing company with a diversified portfolio of businesses and assets.

Hours of work 09.30 to 18.30

Hybrid working, Minimum of 3 days in the office, work from home days dependant on work requirements

Core Duties of the Personal Assistant PA / Administrator

Own and manage administration for various properties with oversight from CEO’s EA. Including maintenance contracts, utilities and associated bank accounts to keep track of overall costs and due dates.

• Assist CEO’s EA with any personal travel arrangements for CEO
• Assist with extensive electronic diary management.
• Complex travel arrangements including obtaining visas etc.
• Accurate audio / copy typing and proof reading.
• Managing the timely completion of legal documents (stamping / signing by the CEO).
• Collating meeting papers occasionally researching people / companies.
• Photocopying, printing, scanning, filing, archiving, inputting business cards and general administration as required.
• Maintenance of hard copy and electronic filing systems including inputting data in databases/contacts as required.
• Screening telephone calls and being the gatekeeper for the CEO’s office.
• Monitoring the CEO’s inbox including reading emails, flagging action items and filing emails.
• Dealing with incoming e-mail & post.
• Running errands.
• Helping to organise events e.g., Christmas party

Skills required of thePersonal Assistant PA / Administrator

• Highly organised.
• Excellent inter-personal skills.
• Able to use initiative
• Professional & friendly telephone and email manner.
• Proficient IT skills.
• Competent use of grammar and spelling with accuracy / attention to detail
• Highly PC literate and able to format letters correctly

Key Experience of the Personal Assistant PA / Administrator

• Minimum of 5 years PA experience
• Good experience carrying out Administration
• Able to touch type at a good speed
• Experience working a C Suite level would be advantageous
• Experience in a corporate environment would be advantageous
• Working for a Real Estate /Private Investment Companies, not essential

Are you enthusiastic about the Personal Assistant PA / Administrator job? Send us your CV in word format today