Office Manager & Executive Assistant

Reference:

MS OM 4173957

Sector:

EA, General & Other, Office Management, Office Support

Salary:

£35,000 to £40,000 Per Annum

Benefits:

+ Great Benefits

Town/City:

London - Flexi Working

Contract Type:

Permanent

We specialise in the recruitment of high quality candidates in the Administration sector. We have an excellent opportunity for an Office Manager and Executive Assistant (EA) to provide key administrative and business support to the CEO, and to ensure the smooth running of the office on a day-to-day basis.

Office based - With work from Home Days per week

Office Manager and Executive Assistant’s Core Duties

  • Act as a first point of contact: dealing with correspondence, phone calls and visitors
  • Provide support to the CEO in delivering overall strategic objectives
  • Provide administrative services, including diary management, booking meetings, planning events, organising travel and prioritising emails for the CEO
  • Provide administrative support in the delivery of assignments and initiatives on behalf of CEO
  • Act as the principal point of contact for the landlord and landlord’s agents
  • Act as the principal point of contact for the IT support service provider
  • Organise staff induction, training sessions and activities
  • Maintain employment policies and procedures
  • Maintain supplies of stationery and equipment to include IT/AV and telephone system
  • Maintain the condition of the office and arrange necessary repairs and/or maintenance
  • Coordinate essential services, such as reception, security, cleaning, and waste disposal
  • Coordinate and oversee building projects, renovations or refurbishments
  • Manage external room bookings
  • Manage catering requirements for internal meetings
  • Review and update health and safety policies and fire regulations
  • Arrange regular testing for electrical equipment and safety devices

Office Manager and Executive Assistant’s Skills required

  • Educated to degree level or equivalent
  • Experience in office management
  • Experience in diary management
  • Experience in managing suppliers and contractors
  • Demonstrable proficiency in the use of Microsoft Office, especially Outlook, Word, and Excel
  • Experience of work in an educational institution, charity, stakeholder body or government
  • Experience of managing projects and budgets
  • Knowledge of Health & Safety
  • Excellent oral, written communication and interpersonal skills
  • Ability to communicate effectively, confidently and professionally
  • Able to contribute effectively as a member of the team and when working alone
  • Confidence to make recommendations to senior staff and to manage expectations
  • The ability to work under pressure and reach deadlines
  • Ability to work at a high level of confidentiality
  • High levels of flexibility and adaptability

Are you enthusiastic about the Office Manager and Executive Assistant’s job? Send us your CV in word format today