HR Administrative Assistant


MS HRA 5196525


Administration, Employee Relations, General & Other, HR Administrator, Human Resources, Learning & Development, Office Support, Other, Other, Other, Recruitment & Resourcing, Training


£19,700 to £21,430 Per Annum


Pro-rata + Benefits



Contract Type:


We have an excellent opportunity for an HR Administrative Assistant to work for a leading scientific institute based in Norwich on a part-time basis. You will be responsible for providing efficient and effective admin support to the HR team and this will include supporting on recruitment, training and development, and general admin.

Hours: 20 hrs per week, up to £21,430 pro-rata

HR Administrative Assistant’s Main Duties:

  • Recruitment Admin: arranging interviews, booking rooms, organising catering, requesting references, preparing and circulating packs to interview panels, assisting with interviews on the day, checking eligibility to work, and drafting Ts&Cs of employment for successful candidates.
  • Training and Development Admin: assisting with the planning and organisation of training events, producing materials, including packs, badges and registration sheets, sending joining instructions and pre-course materials to attendees, communicating with course facilitators, assisting with room set-up and close-down, booking venues, and organising invoices and budget admin.
  • General Admin: meeting visitors, answering the phones, assisting with queries, opening and distributing post, creating and maintaining personnel files, including scanning, copying and filing, preparing letters, taking notes at meetings and monthly reporting duties to ensure GDPR compliance.

HR Administrative Assistant’s Education/Qualifications:

  • 5 GCSEs or equivalent including English and Maths
  • A Levels or equivalent (desirable)
  • RSA Level 2 or above (desirable)
  • CIPD Level 3 or equivalent (desirable)

HR Administrative Assistant’s Skills:

  • Significant and recent experience working in an administrative role
  • Experience working in an HR or Recruitment environment (desirable)
  • Experience using HR / Data Management systems
  • Intermediate MS Office skills (Word, Excel, Access and Outlook)
  • Awareness of information security procedures, including confidentiality & GDPR
  • Ability to write letters and schedule appointments
  • Excellent customer service skills with ability to use tact and diplomacy
  • Good communications skills, both written and verbal
  • Highly organised with ability to prioritise and can multi-task
  • Ability to work independently and as part of a team
  • Willingness to work outside standard hours when required

Are you enthusiastic about the HR Administrative Assistant job? Send us your CV in Word format today.