Office Manager / Office Administrator Location: London (EC4) Tenure: Temp to Perm Salary: £30,000 Circa An excellent opportunity has arisen for an Office Manager / Office Administrator to join our successful client’s organisation on a temporary to permanent basis. They are a software company that specialise solely in Development Appraisal Software for the Property Industry. Core Duties · Implement a new administrative systems and procedures · Answer telephone calls and take messages · Distribute work to appropriate Developers · Manage accounts and invoicing · Bring backlog of invoicing and administrative duties up to date · Set up a diary management systems, probably in MS Outlook. · General administrative duties Key Skills · Good PC Skills · Good organisation skills · Good diary management skills · Good telephone manner · Ability to prioritise · Excellent attention to detail skills · Good knowledge of managing company Accounts Key Requirements · At least 5 years’ experience carrying out office administration / management · Good knowledge and experience with invoicing procedures · Happy to work with little or no supervision · Happy to work the majority of time on your own Are you enthusiastic about this job? Send us your CV in word format today
An excellent opportunity has arisen for a Field Service Engineer to work with industrial and commercial floor cleaners and pressure washers. You will be working for a well-regarded and friendly company that sell, service and repair industrial floor cleaning machines. Based in Watford covering London and Home Counties with a strong presence in London. We are looking for a Field based Service Engineer with a solid background in service and maintenance of industrial/commercial floor cleaning equipment, and with strong organisational and communication skills. Our customers are advised on best practice on prolonging the life of their equipment and trust engineers to assess/quote and repair with maximum efficiency. You are backed up by a solid team in Watford where we also have an in-house workshop and showroom. If you have no background in repair of cleaning machines you can still apply if you have the relevant background in similar fields with electrical/mechanical service/repair. Main Tasks: • Repair, maintain and PAT test a wide range of cleaning equipment. • Advice customers with best practices to maximise life of machine. • Record all work carried out, complete the relevant reports on site, liaise with the customer and our offices. • Maintain tools and equipment in a satisfactory and safe condition. • Control van stocks. • To uphold and promote the Company brand. Core skills: • Experience in repairing commercial/industrial cleaning equipment. • Formal mechanical / electrical qualifications. • Highly organised with excellent communication skills. • To have the aptitude to fault find, diagnose and resolve technical problems. • Full clean driving licence. • Ideal but not essential – Experience of pressure washer machine-repair and maintenance. Are you enthusiastic about this job? Send us your CV in word format today
An excellent opportunity has arisen for an Office Manager within an exciting production company. The office manager will provide the vital link between the directors and the engineers in the field. Working within a small team they will make a real contribution to delivering high profile products. Core Duties logistical movements for both directors & staff, flights, hotels, ferries, hire vans etc managing freelance crew database & ensure all information is up to date using a range of office software, including email, spreadsheets and databases managing filing systems coordinating engineers management of the company website developing & implementing new administrative systems, such as record management maintaining supplies of stationery and equipment for office/kitchen/toilet maintaining the condition of the office and arranging for necessary repairs organising meetings / lunches for the directors etc responding to customer enquiries and complaints answering the phone reviewing and updating health and safety policies and ensuring they are observed carrying out sales & purchases ledge as well as bank reconciliation on Sage at times will be working alone and will hold keys to the office Key Skills and Requirements Experience of both Mac and Windows software Experience using Sage (essential) Good experience with entering sales and purchases ledgers Previous experience managing stakeholders and international travel Are you enthusiastic about this job? Send us your CV in word format today
An excellent opportunity has arisen for a Company Secretarial Advisor / Company Secretarial Assistant to join a growing group that offers a full range of Company Secretarial services to their clients, including statutory filing requirements and acting as a registered office. Their International Corporate Group offers a full range of specialist corporate services. Duties & Responsibilities The key objective of the role is to provide administrative support to the Company Secretarial department, supporting our Company Secretarial Co-ordinator in filing forms with Companies House and ensuring that clients are compliant with their obligations. The post holder will: • Work extensively with the Companies House website and Blueprint software to manage client requirements; • Manage the process of incorporating companies with Companies House from start to finish; • Manage the annual returns process for clients; • Make up and update company books, based on client information and instructions; • Draft basic board resolutions and minutes, based on precedents; • Open and action registered office post; • Compile historical statutory registers; • Respond to client enquires; • Proof-read documents and filings prior to submission; and • General administrative support for the wider department as required. Desired Skills Previous experience within a corporate department is essential and knowledge of Companies House procedures is highly desirable. Candidates will require a basic understanding of Articles of Association. The post holder will be required to make extensive use of the Blueprint software, so an understanding of this software is preferable, although training will be provided. The successful candidate will have: • First class attention to detail; • Strong administration and organisational skills; • Excellent written and oral communication skills; • Excellent IT skills, including Word, Excel, Document Management and web-based systems; • Confidence, with proven initiative, a proactive attitude and keen to learn; • Evidence of client handling skills; • Flexibility regarding working hours
An excellent opportunity has arisen for a Control & Instrumentation Engineer to join our client’s team who is the leading company in its field of research, development and supply of cannabinoid prescription medicines to meet patient needs in a wide range of therapeutic indications. The Engineering Department supports multiple departments across two manufacturing sites working on a range of equipment which include facilities, clean rooms, API and finished product manufacturing and packaging equipment as well as R&D laboratory equipment. The department reports via a Team Leader to the Engineering Manager who is responsible for maintenance and calibration at the manufacturing sites. Main Duties: The job holder would provide engineering services primarily in the form of calibrations and controls systems maintenance together with other Engineering activities. Key Responsibilities The Controls & Instrument Engineer is a key position within the Company requiring planning, engineering and maintenance skills appropriate to a pharmaceutical environment. The job holder should: Provide support for the site across a range of departments, whilst expected to work closely with the rest of the Production Department. Engineering support will need to be provided for the site, across a range of departments. Be responsible for maintaining cGxP and H&S knowledge applicable to the job. Focus to ensure that patients receive a Safe, Effective and Quality Assured product. Work to the principles of Good Manufacturing Practice (GMP). Be aware that the department is subject to regular visits by senior management, external pharmaceutical companies and regulatory authorities. Be responsible for documented maintenance and calibration an integral part of the daily routine in order to achieve the high standards required. Education/Qualifications: The job holder should: Be a qualified Instrumentation Engineer educated to C&G and as a minimum with substantial number of years post qualification experience. Have a strong regulated pharmaceutical, production background or similar industry. As a minimum the jobholder should have worked under an ISO9000 quality environment Knowledge of plc’s and control systems Possess working knowledge of Microsoft Office applications.
An excellent opportunity has arisen for an Electrical & Instrumentation Engineer to join our client’s team who is the leading company in its field of research, development and supply of cannabinoid prescription medicines to meet patient needs in a wide range of therapeutic indications. The Engineering Department supports multiple departments across two manufacturing sites working on a range of equipment which include facilities, clean rooms, API and finished product manufacturing and packaging equipment as well as R&D laboratory equipment. The department reports via a Team Leader to the Engineering Manager who is responsible for maintenance and calibration at the manufacturing sites. Main Duties: The job holder would provide engineering services primarily in the form of electrical systems and instrumentation maintenance together with other Engineering activities. Key Responsibilities The Electrical & Instrumentation (E&I) Engineer is a key position within the Company requiring electrical maintenance and instrumentation skills appropriate to a pharmaceutical environment. The job holder should: Provide support for the site across a range of departments, whilst expected to work closely with the rest of the Production team. Be responsible for maintaining cGxP and H&S knowledge applicable to the job. Focus to ensure that patients receive a Safe, Effective and Quality Assured product. Work to the principles of Good Manufacturing Practice (GMP). Be aware that the department is subject to regular visits by senior management, external pharmaceutical companies and regulatory authorities. Be responsible for documented maintenance and calibration as an integral part of the daily routine to always achieve the high standards required. Education/Qualifications: The job holder should: Be a qualified Electrical/Instrumentation Engineer educated to C&G as a minimum with many years post qualification experience. Have a strong regulated pharmaceutical production background. Have previous experience working under an ISO9000 quality environment. Possess working knowledge of Microsoft Office applications.
The Media Inventory Services and Pre-Qualification Supervisor holds a key role within a Digital Video Supply Chain and will be responsible for materials analysis, evaluating and registration of all inbound digital and physical material. This responsibility also includes day to day co-ordination and liaison with our key vendor to ensure the timely preparation of all supplied material. Whether it be 1000 files of supplied digital artwork for the latest Hollywood blockbuster or multiple subtitle stream deliveries you will need to have an acute eye for detail and the drive and passion to solve complex and convoluted puzzles. Communication and co-ordination of vendor asset preparation and ingestion is also a key part of this role. Planning and allocating tasks to the MIS team to meet deadlines is essential. If you love digital media, advanced troubleshooting and data management, this is the role for you. Core Duties Media Inventory Services is the bridge between our CRS/Clients and Operations, feeding the inventory that will allow us to begin transcoding, packaging and delivery for all of our orders. Supervision of our MIS team and the day-to-day production management of our preferred vendor, ensuring digital and physical assets are ingested to spec and in time to meet our agreed SLA’s. Day to day communication and coordination with our Los Angeles office based in Marina del Rey is an essential part of the role, working to ensure the correct assets are available for production, including the coordination of our LTO systems housed in LA & London. Some communication with our clients is also necessary to help troubleshoot and solve any potential issues with supplied or lost/undelivered assets. KPI initiatives are a key factor in the successful running of our department, including tracking our cycle times from receipt to registration of inbound material. The main initiative is to help drive the department, to evaluate and to ensure we are always working at capacity in the most efficient ways possible. Materials analysis, evaluation and registration of all inbound digital and physical material. Data entry and order maintenance within our internal Valence Database. Maintain a positive team relationship through both written and verbal communication, as well as accurately fulfil needs and resolve problems accurately, on time, with high quality standards, and a positive attitude. Training and support of operators and freelancers on practices to ensure orders are completed to meet our SLA agreements with Partners/Clients. Maintain and upkeep of the MIS operational area to meet our expectations and standards. Key Requirements Deadline driven to always ensure orders are prioritized appropriately in line with customer SLA’s. Must effectively analyse and communicate information in order to resolve issues and concerns as they arise as directed by Operation’s Manager. Coordinate priority work efforts amongst internal and external teams/vendors Excellent organizational skills, with the ability to establish priorities and develop clear efficient and logical approaches to meet set deadlines and to achieve goals. Excellent communication skills both written and verbal. Sharing and receiving information in a polite and friendly manner. Excellent problem solving skills. The ability to look at daily issues in a very proactive manner. Experience with XML (templates) Strong Excel and Google Docs/Tracker Skills. Previous experience in a digital and/or broadcast environment, with strong knowledge of common video and audio formats. Strong familiarity with Apple Mac and Windows operating systems. Experience of digital media players, i.e. QuickTime, Windows Media Player and VLC Player Knowledge of Final Cut Pro would be an advantage. Proven ability to work well under pressure. Excellent attention to detail. Can work independently, self- motivated, target focused and reliable. Fully committed to completing project timelines. Strong, dedicated team player.
Data and Management Information Systems (MIS) Manager An excellent opportunity has arisen for a Data and MIS Manager at our client’s college. You will have responsibility for managing the MIS Controller, Exams Officer, Reports Manager and Data Officers. Core Duties · Specify, develop and manage strategic and operational data and management information systems · Produce clear, concise and accurate information to managers to assist in raising standards · Oversee all data returns to relevant government bodies and other organisations as required · Set up, maintain and review highly complex data repositories, problem solve, develop strategies and solutions with senior leaders to enable effective use of data for organisational improvement · Responsible for implementation, administration and management of all data & MIS sources · Review, evaluate and lead on the introduction & implementation of new software packages · Work within the framework of the Freedom of Information and the Data Protection Act Data and MIS Management · Advise and assist managers in reporting detailed analysis of performance, other relevant data and statutory returns and ensure statutory requirements for reporting are met · Manage student assessment and curriculum data and some aspects of staff data · Maintain tracking systems of student achievement data for use by a range of staff to support student tracking, target setting and measurement of outcomes · Provide training to staff to understand and use data and interpreting results and findings · Provide ICT skills knowledge to support Campus data management systems being developed · Create strategic and operational data analysis systems to support in-depth analysis of subject, student and curriculum performance · Arrange for collection of all centrally recorded student data concerning behaviour, attendance, academic and personal progress, including designated internal/external tests · Develop, monitor, maintain Campus reporting system and procedures, including recording and maintaining student prior attainment, achievement and predictive data · Manage staff and processes for examinations, advise in relation to data deadlines · Analyse examination data following receipt of results and maintain prior attainment data in an accessible format · Produce verbal and written complex and specific data analysis in a clear, concise and easily understandable format · Be responsible for data training and relevant use of data systems for teaching/support staff · Collaborate with support managers to ensure systems are up-to-date and plan and implement developments · Ensure all data on new students and changes to groups is recorded and disseminated · Participate in strategic Campus self-evaluation as necessary · Keep abreast of current guidance, requirement and good practice relating to target setting and the effective use of data · Detailed knowledge of the workings of the ILR and Census data returns for official bodies · Experience of managing admissions and enrolment processes Other Duties · Undertake training necessary to operate Campus systems effectively and ensure procedures are adhered to · Work co-operatively with support teams and provide assistance to all stakeholder groups · Awareness & compliance with policies and procedures for inclusion, child protection, health and safety and security, confidentiality and data protection, reporting all concerns to the relevant department · Ensure compliance with equal opportunities responsibilities and an active role in promoting equality and diversity · Promote the Campus ethos and support the Core Values and Key Strategic Intents · Undertake all other reasonable duties as requested Education and Experience · Education or experience at degree level · Significant proven experience of sector data management, manipulation, analysis, reporting · Advanced data management and analysis skills relating to education · Highly ICT literate with advanced knowledge and experience of computer databases and applications · Knowledge of and adherence to the Data Protection Act and the Freedom of Information Act Are you enthusiastic about this job? Send us your CV in word format today
Examinations Manager/Officer Location: SE18 Tenure: Permanent Salary: £24-38,000 per annum Ref: MS EX 015392 An excellent opportunity to join a well-respected educational establishment and manage their examinations service. You will manage the support staff who are involved with all aspects of examinations, including invigilation, examinations processes and procedures including the procurement of associated resources. You will need strong understanding and experience of examination procedures. Core Duties · Responsible for the day to day organisation and running of examinations · Management of Campus examinations processes & procedures · Timely submission of examination entries to relevant examination boards including AS/A2 levels, GCSE, BTEC, GNVQ and NVQ · Creation of invigilation timetables · Identify all exam “clash” situations and make necessary arrangements to cope with these · Maintain current and accurate knowledge of examination board regulations and procedures and ensure that Campus policies and procedures comply with these instructions · Disseminate information about public examinations, including the circulation of results and individual examination timetables for students · Responsible for liaison with managers and teachers over student examination entries · Produce comprehensive internal procedures for staff on examination arrangements · Responsible for the internal examination complaints procedure (to deal with complaints raised by managers, teachers, students and parents) · Management of the Campus examinations budget including administration of the collection of examination fees where appropriate and the procurement, in liaison with the finance team, of examination stationary and resources used in individual exams Key Skills and Requirements · Exam registrations · Exam entries · Exam timetabling · Results processing · Maintain student records, results and registration numbers · Produce exam results reports and statistics · Liaise with staff, students and parents with all exam issues · Staff management · Good budgetary control Are you enthusiastic about this job? Send us your CV in word format today
Graphics Designer (3D modelling) Freelance - part time (est. 2 days per week) An excellent opportunity has arisen for a freelance Graphic Designer and Website designer to work with one of our very successful educational establishments. Core Duties · Assisting with general marketing designs for the College to produce Logos, brochures, flyers, business cards and general marketing material · Designing and developing College website · Training other staff members · Updating and developing the College website Key Skills · Excellent Design Skills · Good knowledge of marketing design · Good communications skills · Excellent attention to detail Requirements · At least 2 years’ commercial experience carrying out Graphic Design · Happy to work on a part time basis / freelance · Have exceptional Graphic and Website Design experience · Good working knowledge of Indesign, Illustrator, Dreamweaver , PHP , Photoshop Are you enthusiastic about this job? Send us your CV in word format today